Important dates and deadlines for the SRA-E 2024 Athens Conference:

• Call for abstracts: 01 November 2023
• Deadline for abstracts submission: 07 February 2024
• Notification of acceptance: 25 February 2024
• Registrations open: 25 February 2024
• Early bird registration deadline: 01 April 2024

Instructions for oral presentations and session chairs

Instructions for Oral Presentations We kindly ask you to follow the instructions below: 

• The time available for each presentation is 15 minutes. Depending on time availability in the session the Chair will decide on and allocate 3-5 minutes for questions. You will get more information from your session Chair.
• All presentations must be structured in pdf format only.
• Make note of the allotted time for your presentation.
• Please send your presentation to the Conference email ([email protected]) at least one day before your presentation is scheduled to take place. For instance, if you are presenting on Monday, you must send your presentation by late Saturday or early Sunday. Please indicate in your email the title of the parallel session that your presentation has been allocated to.
• The presentations for each session will be saved in Google Drive cloud online and will be downloaded on the local computer before the start of each parallel session. However, please carry a USB stick containing your presentation as a back-up in case of technical or other problems.
• Arrive at your session a few minutes in advance so there is time to set everything up together with the Chair.
• If you absolutely need to use your own computer, please contact the Chair to make specific arrangements and make sure to have all the required adaptors. However, for technical and security reasons, we discourage such practice.

  Instructions for the Chairs of the parallel sessions  

• The names of the Chairs of each session are shown in the detailed program of the Conference.
• The oral presentations for each session will have been downloaded on the local computer in the room where the session takes place.
• Participants have been asked to bring their presentation in USB sticks as well, in case they cannot find their presentation in the local computer.
• On the desk of each room the Chairs will find the contact details of the organization staff in case they need technical assistance.
• Each oral presentation lasts 15 minutes.
• The time allocated for questions is approximately 3 – 4 minutes per presentation. Questions may be asked either directly after each presentation or at the end of the session. This is up to the Chairs to decide.

Instructions for poster presenters

• The poster presentation session will take place on Sunday 2nd June at 18.30 – 20.00.
• Poster presenters are required to arrive a few hours earlier at the University Campus (by 16.00) to hang their posters in the designated positions.
• The Conference organizers will indicate the designated position for your poster, will provide the necessary pins and duct tape, and may also assist you to hang your poster in place.
• The maximum size of each poster is set at 1 meter by 1 meter.
• Poster presenters should have their posters printed out.
• Posters will remain hanging throughout the duration of the Conference.
• On the final day of the Conference, you may remove your poster after lunch break and take it with you in case you are leaving early, otherwise you may remove it at the end of the conference.

Fees (late bird)

Important notes

• The Conference Fees include the cost of lunch and coffee breaks for three days, the welcome cocktail, the conference organization and conference material.
• The field trip and the conference dinner at a location nearby Athens are optional and the cost to participate in this event will be announced shortly.
• Keynote speakers are exempted from registration fees.
• Panelists are eligible to register by paying the students' fee accordingly.
• All annual conference registration fees for non-members include a complimentary offer for SRA-E membership valid for the year 2024-2025 (up to the next SRA-E Conference).